JOB OPENING
Office Manager
About Carrfour Supportive Housing:
Carrfour
Supportive Housing is a
not-for-profit 501(c)(3) organization whose mission is to develop
permanent supportive housing and maximize the self-sufficiency of the
formerly homeless and those at risk of homelessness in Miami-Dade
County, Florida. Established in 1993 by the Homeless Committee of
the Greater Miami Chamber of Commerce, Carrfour is unique from other
not-for-profit organizations addressing the homelessness issue in
that we are both a
housing developer and a service provider. We measure our
success in terms of our residents’ successes,
and not just the number of supportive housing units we provide. Our
goal is to end homelessness in Miami-Dade County.
Duties/Expectations:
Responsible for the contracting, maintenance and repair of all agency office equipment, including fax machines, photocopiers, phones, phone/voice mail systems, computers, and printers
Responsible for the assignment/termination of email addresses and maintenance/regular back-up of Main Office server
Coordinate purchase and distribution of office supplies, business cards and stationary to all offices
Schedule and coordinate Board and Committee meetings and materials, record and prepare Board meeting minutes
Maintain agency phone directory and ACT database
Coordinate updating of agency website
Coordinate parking stickers, building/office access for main office employees
Review and approve payment of applicable administrative invoices
Manage mail and fax distribution at the Main Office and coordinate deliveries to program offices
Maintain file system for agency contracts and grants
Ensure coverage of front desk
Maintain common areas at the main office including receptionist desk
Prepare instructions or written procedures as necessary
Assist with preparation of funding applications, including collection of all supplemental information needed for applications
Ensure insurances are kept current and maintain insurance files
Conduct new hire orientations
Manage benefit enrollment and termination for all employees
Manage and maintain personnel employee files
Track PTO usage
Perform other administrative duties as assigned
Required
Experience:
High School degree
Three years of experience as office manager or similar positions
Good written and verbal skills
Demonstrate excellent organization skills and the ability to manage multiple tasks simultaneously
Excellent computer skills, including Word, Outlook, and Internet Explorer